How we'll use your data
How we'll use your data
Minster Law Ltd (referred to in this document as “we”, “us” or “our”) takes privacy very seriously. This privacy notice explains our practices including your choice regarding the collection, use and disclosure of your personal data, which you provide in connection with your application for employment. This notice applies to all data that we collect about you. Please read this notice carefully and contact us if you have any questions using the details provided in the contact and feedback section below.
We are the Data Controller of the personal data we process and therefore are responsible for ensuring our systems, processes, suppliers and employees comply with data protection laws in relation to the data we handle.
We have a Data Protection Officer, who oversees compliance with data protection laws and this privacy notice, and provides guidance and advice as required. You can contact our Data Protection Officer by emailing email@example.com or by writing to our registered office in the contact and feedback section below.
We collect your personal details including but not limited to your name and contact details (together with your e-mail address) and other relevant information from your Curriculum Vitae (CV). This allows us to keep you informed on the outcome of your application, and let you know about future suitable vacancies.
Special category data: some information is ‘special’ and needs more protection due to its sensitivity. It’s often information you would not want people to know about and is very personal to you, such as answers to questions about diversity and equal opportunities. We will only use special category data about you for the specific purpose that you provide it. Answering such questions are optional. When considering your application, if you have previously been employed by Minster Law Limited or have made previous applications within the last year, then we may carry out checks against data that we may already hold on you. Website usage data is collected using cookies. Please see our separate cookies policy for more information on this topic. This can be found on our website here.
We only collect personal data that we need from you to consider your application for employment and will not collect any unnecessary data.
We collect data about you, so that we can provide the following services from the point you are introduced, to the point you leave us.
We will only look to employ individuals who properly identify themselves so that we can check, for example, on your right to work in the UK. We do not sell your data or pass on your data to be used to contact you about, for example, products or services, unless we have notified you of this beforehand.
We collect personal data from you before you are formally a Minster Law employee to support the recruitment process and to assess whether we are able to employ you.
Should you be successful in your application then the personal data collected will then form part of your employment records and will be retained in accordance with your contract of employment and in accordance with Minster Law’s Data Protection Policy, a copy of which is available upon request. If your application is unsuccessful, we will keep your information for one year in line with legal requirements and for administration purposes. We may also contact you if other job opportunities during this time which we think may be suitable for you.
We will use your data to assess your suitability for the role that you are applying for. If you are successful in your application we will carry out various checks as described below:
We may need to share your data to meet our regulatory and legal obligations, with the following organisations:
We may also ask your previous employers to confirm certain information about you however we will notify you before we do this.
In order to apply for any jobs through this website you must create an account. To create an account, you must provide your name, a valid email address and any other mandatory personal information which is indicated on the registration page. Creating an account allows you to use the website to register to receive job alerts and to apply for jobs. You can log into your account at any time and update the information you have provided. Any incomplete vacancy applications will be deleted after the closing date for the vacancy.
By using the website, you indicate your explicit consent to the Minster Law Limited and its subsidiary and associated companies to process your personal data, including special category personal data, for the purposes set out above.
You also certify that all the information you have given is true, complete and accurate, and acknowledge that if any information you have given is incorrect, incomplete or misleading, this may lead to withdrawal of any offer of employment or dismissal without notice if you have commenced work.
We endeavor to keep all data safe by taking all reasonable precautions to protect data from misuse, loss and unauthorized access, modification or disclosure. Examples of our security are as follows:
The Data Protection law gives you a number of rights to control what personal information is used and how it is used by us. The following summarises your rights in relation to this. For more detailed information please visit the Information Commissioner’s Office website (www.ico.org.uk)
Right to be informed
If you wish to exercise these rights please contact firstname.lastname@example.org for more details on how to do this.
Further information can also be found on the Information Commissioner’s Office website (www.ico.org.uk)
If you have any queries or wish to raise a complaint on how we have handled your personal data, please contact our Data Protection Officer at:
Data Protection Officer, Minster Law Ltd, Kingfisher House, Calder Park, Wakefield, WF2 7UA.
Or you can us at email@example.com
If at any time you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you can complain to the Information Commissioner’s Office (www.ico.org.uk).
The person at Minster Law who is the first point of contact for supervisory authorities, customers and employees whose data is processed monitors compliance with data protection laws, including managing internal data protection activities, advising on data protection impact assessments; training staff and conduct internal audits.
Any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.
Means obtaining, recording or holding the information or data, or carrying out any operation or set of operations on the information or data, including organisation, adaptation or alteration of the information or data retrieval, consultation or use of the information or data disclosure of the information or data by transmission, dissemination or otherwise making available alignment, combination, blocking, erasure or destruction of the information or data
Sensitive personal data such as information about an individual’s
Organisations that we work with under agreement/contract to support our HR Service.